Your key action is to ensure all?contributors?(i.e. anyone who is involved in the programme, on- or off-screen, including crew, production staff and on-screen talent) have been entered into the system, and to then use the?Diversity Actual Form?to monitor whether they are completing their forms. You can also reactivate the links after they have expired, by sending out new emails to contributors, if needed.
Silvermouse will send out automatic reminders to contributors, as well as allowing you to reactivate links, as follows:
- The link for the email address validation will remain active for 30 days. One automated reminder will be generated by the system after 14 days if contributors have not validated their email address.
- After the link has expired, you can reactivate a link once to start the email address validation process again, and the reactivation period will be for 30 days.
- The DSF link will be active for 30 days. One automated reminder will be generated by the system after 14 days if contributors have not submitted the form.
- After the DSF link has expired, you can reactivate the link once, and the reactivation period will be for 30 days.
Silvermouse?makes this process easy, as the?DSF?status against each contributor on the Diversity Actual Form allows you to see at what stage the contributor is in the process. Please monitor the status and use the reactivation link as you deem appropriate. A contributor can continue to submit their data even after the form has been approved by the broadcaster.