What about programmes filmed overseas or where contracts/release forms are not governed by UK law?

The?Diamond?process for?Perceived diversity data?is the same for all programmes commissioned by the Diamond broadcasters: you should record Perceived data for?contributors, including those filmed overseas, as per the step-by-step overview above (and the additional guidance provided in section 5).

As Perceived data can, in some circumstances, be Personal Data, you should complete the Perceived Form when you are located in the UK, as certain other countries have particular restrictions on the collection of Personal Data.

For?Actual diversity data, there may be programmes on which some contributors are not engaged on contracts/given release forms that are governed by UK law. This may be the case, for example, for some programmes that are filmed overseas and local contributors are engaged under local terms and conditions. In such instances, we wish to capture data in Diamond for those contributors who are engaged on contracts, or given release forms, that are governed by UK law; and to exclude from Diamond those contributors whose contracts or release forms are not governed by UK law.

Given that some broadcasters also use Silvermouse for collecting rights information for contributors, including those on non-UK contracts, you should follow the rules below for adding names and email addresses to the?Contributors Form?or?Diversity Actual Form?in place of steps 2 and 3 above:

What information to enter in Silvermouse depending on jurisdiction of contracts or release forms

Off-screen contributors (crew, production staff, etc)

Jurisdiction named on contract

Rights info input in Silvermouse

What you should enter in Silvermouse

UK Not collecting Add name and email address to Diversity Actual Form (as per Step 3 above). Most off-screen contributors will fall into this category
UK Collecting Add name and email address to Contributors Form (as per Step 2 above)
Non-UK Not collecting Do not add name or email address
Non-UK Collecting Add name to Contributors Form. DO NOT add email address to email address field. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field. This will ensure the contributor is not sent a?DSF?email request

 

On-screen contributors

Jurisdiction named on contract/ release form

Rights info input in Silvermouse

What you should enter in Silvermouse

UK Not collecting (currently applies to BBC only) Add name and email address to Contributors Form (as per Step 2 above)
UK Collecting Add name and email address to Contributors Form (as per Step 2 above)
Non-UK Not collecting (currently applies to BBC only) Add name to Contributors Form. DO NOT add either the individual or agent?s email address, and instead tick to say that the email address is not known*
Non-UK Collecting Add name to Contributors Form. DO NOT add email address to email address field. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field*

* This will prevent the Diamond DSF process from initiating, but will add a line on the?Diversity Perceived Form?to enable you to enter their Perceived data. For contributors for whom you are not expected to add Perceived data, you should answer ?Don?t know? for all diversity characteristics on this line.

If you have any questions on the guidance above about when an email address should be supplied for contributors not engaged on UK contracts, please contact your commissioning broadcaster.