What about contributors who are not engaged directly by the production company or broadcaster?
You are not required to collect?Actual diversity data?in?Diamond?for on-screen or off-screen contributors who are engaged by third-party companies (e.g. crew or extras) or who are engaged as a group (e.g. an orchestra, dance company, school or sporting team).
For some off-screen contributors engaged by third-party companies or as a group, it is possible that you will still be collecting rights information for them in?Silvermouse?(for non-Diamond purposes). In such cases, you should add their name to the?Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, you should then also add their email address to the notes field. This will ensure the contributor is not sent a?DSF?email request.
Some on-screen contributors might also be engaged by third-party companies or as a group, in particular those who fall under the Background / Walk On / Supporting Artist role type. In such cases, it is similarly possible that you will still be collecting rights information for them in Silvermouse (for non-Diamond purposes). You may also need to record their?Perceived data?(if they have an effect on the action, appear in close-up on the screen or contribute to the programme in other ways, see section 5). This means that there are eight different circumstances that may apply, depending on whether:
- Rights information is being entered for the contributor in Silvermouse (for non-Diamond purposes)
- They are engaged directly by the production company or broadcaster, or engaged by third-party companies or as a group
- They have an effect on the action, appear in close-up on the screen or contribute to the programme in other ways.
For Background / Walk On / Supporting Artists, you should follow the rules overleaf for adding names and email addresses to the?Contributors Form?or?Diversity Actual Form?in place of steps 2 and 3 above, and for populating the?Diversity Perceived Form:
What information to enter in Silvermouse for ?Background/Walk On/Supporting Artists?
Rights info input in Silvermouse(for non-Diamond purposes) |
Actual data needed(contributor is contracted directly by the production company or broadcaster) |
Perceived data needed(contributor has an effect on the action, appears in close-up on the screen, etc) |
What you should enter in Silvermouse |
Collecting | Yes | Yes | Add name and email address to Contributors Form (as per Step 2 above) |
Collecting | Yes | No |
Add name and email address to Contributors Form (as per Step 2 above). On Diversity Perceived Form mark all fields ?Don?t Know? |
Collecting | No | Yes | Add name to Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field |
Collecting | No | No |
Add name to Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field. On Diversity Perceived Form mark all fields ?Don?t Know? |
Not collecting | Yes | Yes |
Add name and email address to Diversity Actual Form (as per Step 3 above). Add manually to the Diversity Perceived Form |
Not collecting | Yes | No | Add name and email address to Diversity Actual Form (as per Step 3 above) |
Not collecting | No | Yes | Add manually to the Diversity Perceived Form (do NOT add name or email address to the Contributors Form or the Diversity Actual Form) |
Not collecting | No | No | Do not add anything to any form in Silvermouse |