What about contributors who are not engaged directly by the production company or broadcaster?

You are not required to collect?Actual diversity data?in?Diamond?for on-screen or off-screen contributors who are engaged by third-party companies (e.g. crew or extras) or who are engaged as a group (e.g. an orchestra, dance company, school or sporting team).

For some off-screen contributors engaged by third-party companies or as a group, it is possible that you will still be collecting rights information for them in?Silvermouse?(for non-Diamond purposes). In such cases, you should add their name to the?Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, you should then also add their email address to the notes field. This will ensure the contributor is not sent a?DSF?email request.

Some on-screen contributors might also be engaged by third-party companies or as a group, in particular those who fall under the Background / Walk On / Supporting Artist role type. In such cases, it is similarly possible that you will still be collecting rights information for them in Silvermouse (for non-Diamond purposes). You may also need to record their?Perceived data?(if they have an effect on the action, appear in close-up on the screen or contribute to the programme in other ways, see section 5). This means that there are eight different circumstances that may apply, depending on whether:

  • Rights information is being entered for the contributor in Silvermouse (for non-Diamond purposes)
  • They are engaged directly by the production company or broadcaster, or engaged by third-party companies or as a group
  • They have an effect on the action, appear in close-up on the screen or contribute to the programme in other ways.

For Background / Walk On / Supporting Artists, you should follow the rules overleaf for adding names and email addresses to the?Contributors Form?or?Diversity Actual Form?in place of steps 2 and 3 above, and for populating the?Diversity Perceived Form:

What information to enter in Silvermouse for ?Background/Walk On/Supporting Artists?

Rights info input in Silvermouse

(for non-Diamond purposes)

Actual data needed

(contributor is contracted directly by the production company or broadcaster)

Perceived data needed

(contributor has an effect on the action, appears in close-up on the screen, etc)

What you should enter in Silvermouse
Collecting Yes Yes Add name and email address to Contributors Form (as per Step 2 above)
Collecting Yes No

Add name and email address to Contributors Form (as per Step 2 above).

On Diversity Perceived Form mark all fields ?Don?t Know?
Collecting No Yes Add name to Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field
Collecting No No

Add name to Contributors Form. If instructed to do so by the broadcaster for non-Diamond purposes, add the email address to the notes field.

On Diversity Perceived Form mark all fields ?Don?t Know?
Not collecting Yes Yes

Add name and email address to Diversity Actual Form (as per Step 3 above).

Add manually to the Diversity Perceived Form
Not collecting Yes No Add name and email address to Diversity Actual Form (as per Step 3 above)
Not collecting No Yes Add manually to the Diversity Perceived Form (do NOT add name or email address to the Contributors Form or the Diversity Actual Form)
Not collecting No No Do not add anything to any form in Silvermouse