How is Actual data collected?

Actual diversity data?is collected using an efficient and secure process in?Silvermouse.

A list of programme?contributors?(meaning anyone involved in the programme, on- and off-screen, including crew, production staff and on-screen talent) is maintained in the?Diversity Actual Form. This list is automatically populated with details from the?Contributors Form.

Generally broadcasters who use Silvermouse both for?Diamond?and to record rights or ?Programme As Completed? information will expect production companies to add all on-screen contributors, and all off-screen contributors for whom rights or contract info is collected, into the Contributors Form. All other off-screen contributors, who are only added for Diamond purposes, can be added directly to the Diversity Actual Form. (Contributors whose contracts or release forms are not governed by UK law should be excluded from Diamond; see section 3 above.)

Broadly speaking, this will mean that all on-screen and a few key off-screen roles (such as writer, composer, etc.) will be added to the Contributors Form, while all other off-screen roles (for which rights are not needed) will be added to the Diversity Actual Form. The same process should be followed for BBC programmes, even though the BBC does not currently use Silvermouse to record rights information.

For some broadcasters, there may be certain role types which can only be added to the Diversity Actual Form, and cannot be added to the Contributors Form. Check with the broadcaster if you are in doubt.

The system then sends an email alert to each contributor listed in the Diversity Actual Form, asking them to validate their email address (by clicking on a link in the mail) before entering their own?diversity data?using a simple online form (the?Diversity Self-declaration Form). Contributors may respond to the initial email at any time up to a month after receiving it (after which the validation link expires), and they have a further month to click on the link to the DSF in the second email that they receive. You don?t ever see the personal diversity data that contributors provide on their DSFs.

Table A overleaf shows the full list of options that people will be given to define their?diversity characteristics?on the Diversity Self-declaration Form.

You?ll find full details of how to use the Diversity Actual Form in the Silvermouse Diamond User Guide.

Table A: Diversity Actual response options

Gender

What is your gender?

? Male ? Female

? Other (e.g. Intersex, non-binary) ? Prefer not to disclose

Gender identity

Is your gender identity the same as the gender you were assigned at birth?

? Yes ? No ? Prefer not to disclose

Age

What is your date of birth?

? Date of birth ? Prefer not to disclose

Ethnic Origin

How would you describe your ethnic origin?

White

? English / Welsh / Scottish / Northern Irish / British

? Irish ? Gypsy or Irish Traveller

? Central and Eastern European ? Other White background

Mixed / Multiple ethnic groups?

? White and Black Caribbean ? White and Black African

? White and Asian ? Other Mixed / Multiple ethnic background

East Asian / East Asian British (including South East Asian / South East Asian British)

? Chinese ? Other East Asian background

South Asian / South Asian British

? Indian ? Pakistani

? Bangladeshi ? Any other South Asian background

Black / African / Caribbean / Black British

? African ? Caribbean

? Other Black / African/ Caribbean background

Other ethnic group

? Arab ? Other ethnic group

? Prefer not to disclose

Sexual orientation

How would you describe your sexual orientation?

? Heterosexual / straight ? Gay man

? Gay woman / lesbian ? Bisexual

? Other ? Prefer not to disclose

Disability

Under the Equality Act (2010), you can be defined as a disabled person if you have?any long-term impairment which has a substantial adverse effect on your ability to carry out day-to-day activities. Examples include conditions which affect your learning, mobility, physical coordination, mental health, speech, hearing or eyesight, as well as conditions such as diabetes and epilepsy which may normally be controlled via medication.

Within the definition of the Equality Act, do you consider you have a disability?

? Yes ? No ? Prefer not to disclose

If ?Yes?, ask: Please select which categories of disability apply to you:

? Deaf or hard of hearing

? Blind or visually impaired

? Musculo-skeletal (including coordination, dexterity, mobility, wheelchair-user)

? Mental health (including serious depression, bipolarity)

? Learning and cognitive disabilities (including dyslexia, Down?s Syndrome, autism)

? Long-term illness or debilitating disease

? Other (including physical or mental conditions such as diabetes, epilepsy, arthritis,

asthmas, speech impairments, facial disfigurement)

? Prefer not to disclose

Note: for people who are aged under 13, information on sexual orientation and gender identity will not be requested (it will also not be requested when a parent/guardian is filling in the Form for individuals under 18 and has opted not to disclose the contributor?s age).